WASHINGTON FOLK FESTIVAL CRAFTS MARKET Saturday, June 5 and Sunday, June 6, 2010 Noon to 6:00 pm WFF Crafts Co-Chairs: Bill Day and Rita Ferrara GUIDELINES and GENERAL INFORMATION This flyer provides general information about fees, spaces, setup and takedown and other important information. Please note. Your craft items must be hand made by you. They may not be imported or made in a cottage industry. No T-shirts may be sold, even hand decorated ones. If a group rents a single booth, everyone who created the crafts in that booth must work at the booth during at least part of the Festival. FEES. The fee is $120 per booth space. There is a charge of $10 per 2.5 x 8 foot table to rent tables. You may bring your own. We will collect a 6% Commission on your gross sales. These commissions help pay for producing and advertising the Festival. Please keep a running total of sales because the commission must be paid on Sunday. You will be given a form to report gross sales and commission due. The forms, with your commission, will be collected at the end of Sunday's show. PLEASE PAY WITH A CHECK if you can. It makes our life a whole lot easier. SALES TAX. You must collect and remit Maryland sales tax of 6% on gross sales. In order to participate in the show you must sign and return the Affirmation of Sales Tax Compliance, with your Maryland Sales Tax ID. Before the Festival we will provide the name, contact info and Maryland Tax ID of all WFF crafters to the Maryland Comptroller's Sales and Use Tax Office. If you do not have a permanent sales tax ID, a temporary ID and tax form will be mailed to you. In this case the tax must be paid within 30 days. Send the form and sales tax directly to the State of Maryland, not to FSGW. After the Festival, if you do not receive your temporary ID, if you receive more than one temporary tax ID, or if you have a permanent ID and also receive a temporary ID, please contact us. We'll put you in touch directly with the responsible person at the Comptroller's office. PLEASE NOTE: Crafters who are given a temporary sales tax ID must pay their tax on WFF sales by July 5. Crafters with a permanent Maryland Sales Tax ID must report and pay tax on their WFF sales whenever they file their regularly scheduled sales and use tax payments. Since 2008, crafters in Maryland have been permitted to pay sales tax for the customers. If you want to do this, you MUST have a sign in your booth that states, "Prices include 6% Maryland Sales Tax." BOOTHS The Crafts area is the Bumper Car Pavilion, next to the Cuddle-Up. It has a wooden floor and roof, and a zip-up clear plastic drape on all sides, for use at night and in bad weather. The area will be closed and locked at night, but you may wish to pack up your stock and/or take it with you overnight. We will give you your booth assignment before the show. All spaces have electricity. Bring reliable, heavy-duty extension cords. Each space has a backdrop of banisters (outside spaces), or white painted wood partitions (inner spaces). You may bring booth drapes or dividers. You may NOT use tacks or nails to attach anything to the structure or central dividers. Displays must be free-standing or drape or hook over the partitions. WHAT TO BRING. Bring reliable extension cords. (It's a good idea to have a multiple outlet). You will not need cord covers since electricity is provided at the back of each booth. In the past we have provided 2 chairs per booth. We assume this will be the case, but will let you know if we are unable to do that this year. Lunch meal tickets will be provided both days (sandwiches/salad...etc.) for people named on the application. Or you may bring lunch, or buy from vendors. Volunteer booth relief will be available. We rely on you to let the volunteers know your needs. Please let us know if you need assistance for loading or unloading. Please allow for the weather! Wear warm layers if it's unseasonably cold, provide cold drinks, fans, electric fans or whatever you need if it's unusually hot. We'll try to have ice water and some big fans if needed. Bring rain gear if showers or storms are forecast. BOOTH SETUP. Set-up will be Saturday morning and should be completed by 11 am. Cars will be admitted to the area from 'about' 8am to 10:00 am. You will NOT be permitted to drive to the crafts area after 10 am so allow plenty of time for traffic etc. We may admit cars a bit earlier than 8 am if the Park site supervisors permit. Booth spaces will be marked and labeled, and the space layout will be posted at the entrances to the crafts area. When you arrive, **UNLOAD AND MOVE YOUR CAR** before setting up. While you are unloading, PLEASE do your best to allow others access to the entrance. See the Directions for information on where to park. We can provide one parking permit per booth. Once you have moved your car, each person listed in your application should go to Performer/ Artist check-in to register. We will have a sign telling where it is located since the location changes from year to year. You will receive a name badge and check-in packet, including a meal ticket for lunch and free carousel ticket. The Festival begins at noon each day. Please be in your booth and ready for customers by 11 am. We will unlock and open the area for the crafters by 10 am Sunday, and open to the public around 11 am. BOOTH TAKE-DOWN. The craft area will close to customers at 6 pm each day but the Festival will remain open until 7 pm. Most crafters leave their work overnight on Saturday. Sunday evening, you can pack your crafts and booth after 6 pm. Note: You will not be able to bring a car into the crafts area until the park rangers give us permission. They need to be sure most of the visitors have left the area. PLEASE DO NOT VIOLATE THIS RULE. We will let you know when you can bring your car into the Park. Call 301-946-2161 or e-mail us if you have any questions. We look forward to working with you to make this a great show. Bill Day and Rita Ferrara 2009 Washington Folk Festival Crafts Chairs